How do approval workflows work in ScheduleWave?

Team members with drafting permissions create content. Posts are then reviewed by team members with approval permissions before they can be scheduled or published.

Can I set up different roles for team members?

Yes! Assign roles with different permission levels. Some team members can draft, others can approve and publish.

How many team members can I add?

As many as you need. Each additional team member is $10/month. Everyone gets their own login and assigned role.

Can I use approval workflows for multiple brands?

Yes! Each workspace can have its own team and approval structure. Perfect for agencies or companies managing multiple brands.

Is there a free trial?

Yes! Try all features including team collaboration and approval workflows free for 7 days. No credit card required.

Streamline Content Approvals with ScheduleWave

Set up team roles so content gets reviewed and approved before publishing. Maintain brand quality without bottlenecks.

50,000+

Posts reviewed

300+

Teams collaborating

70%

Faster approvals

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Why use approval workflows?

Quality control without slowing down your team

No more email chains

Stop sending content drafts back and forth via email or Slack. Review, comment on, and approve posts directly in ScheduleWave.

Protect your brand

Ensure every post meets brand guidelines before it goes live. Junior team members draft, senior members approve.

Move faster as a team

Clear roles and permissions mean everyone knows their job. Drafters draft, approvers approve, and content flows smoothly.

How approval workflows work

Set up team roles

Add team members and assign roles. Decide who can draft content and who has permission to approve and publish.

Draft and submit content

Team members create posts and submit them for review. Drafts appear in the content calendar with a pending status.

Review and approve

Approvers review submitted content, request changes if needed, or approve for publishing. Approved posts go live on schedule.

Get Started Free

Setup takes less than 2 minutes

Powerful approval workflows features

Role-based permissions

Assign team members as drafters, editors, or approvers. Each role has clear permissions so nothing gets published without review.

Collaborative workspace

Your entire team works in one shared workspace. See who created each post and its current approval status.

Team management

Add and manage team members from one dashboard. Assign people to specific workspaces and control access across your organization.

Content calendar overview

See all draft, pending, approved, and published posts in your calendar. Nothing slips through the cracks.

“Before ScheduleWave, a junior team member accidentally posted an unfinished draft to our main Instagram. Now every post goes through approval and we haven't had a single mishap since.”

Laura Castillo

Brand Director, Vela Creative Agency